Frequently Asked Questions
on Filling the NOAD Form
Is it allowed to send CDC list by local agent or vessel's/operator's
terminal? If yes, do we need to put that info inside form and how?
If you have arranged for the local agent to send the DCM than indicate
"DCM to be provided by agent" in the general description of
cargo as well as the general description of cargo. Also, if your are
not providing CDC's in your arrival select "NO" for CDC's
onboard. If you select "YES" for CDC's onboard and do not
enter any your e-NOA will fail to be processed accordingly. Keep in
mind, if the vessel is indeed carrying CDC's and the original NOA indicates
"NO" CDC's onboard then your NOA will not be considered valid
until all information is received by the NVMC including the CDC list
from the agent.
If vessel has visited less than 5 foreign ports between 2 visits to
U.S., should we fill only those ports, or we have to put 5, even if
some of them have been already reported before the first U.S. visit?
For the last five foreign ports visited report all five foreign ports
even if you have already reported them once before in a previously submitted
What should be put as country of debarkation if it's not known yet?
The "debarkation" field in the crew section is a required
field. You can fill the field using the vessel's port of registry if
you do not yet know where a particular crewman will debark. However,
as of 1st of October 2005, debarkation info is not required field.
If a crewmember on a vessel changes positions during the vessel's voyage,
is an update to the NOA report required?
No. There is no requirement to provide an update to an NOA for the following
changes: in arrival or departure times that are less than six (6) hours;
in vessel location or position of the vessel at the time of reporting;
and, to crewmembers' position or duties on the vessel (§160.208(a)).
What if I am unable to meet the 96-hour reporting requirement?
If your voyage time is 96 hours or more, you must submit an NOA at least
96 hours before entering the U.S. port or place of destination. However,
if your voyage time is less than 96 hours, you must submit an NOA before
departure, but at least 24 hours before entering the U.S. port or place
of destination (§160.212 (3)). The only exception to this requirement
is for towing vessels operating solely between ports or places in the
continental U.S. Towing vessels in control of a vessel carrying Certain
Dangerous Cargo (CDC), and operating solely between ports or places
in the continental U.S. must submit an NOA before departure, but at
least 12 hours before entering the U.S. port or place of destination
(§160.212 (a) (2)).
If the vessel plans to visit multiple U.S. ports, can the reporting
source send one 96-hour notice of arrival?
No. The eNOAD system is setup to require a new arrival notice for each
In case that Notice of Arrival has been submitted 96 hrs in advance,
but needs to change voyage route prior to arrival to US is it
necessary to cancel NOA and if it is, what should be the procedure.
If you are still intending on arriving at the US port although your
route has changed then you would need to update the information of that
arrival. If you are not going to be visiting the port of destination
you have submitted then you should either contact the NVMC by form of
or phone to inform them that you will be canceling your arrival.
What is required as a description of general cargo?
If your vessel is required to submit an NOA, you must submit a general
description of cargo, other than certain dangerous cargo, or CDC, carried
onboard the vessel (§Table 160.206(3) (i)). Vessels must list the
type of cargo onboard. For example, grain, oil, lumber, steel, scrap
metal, etc. Simply stating "general cargo" does not meet the
Coast Guard's requirement.
If my vessel is carrying CDC, and I comply with the requirement to electronically
submit a cargo manifest to Bureau of Customs and Border Protection (BCBP),
do I still need to submit the name and amount of CDC to the NVMC?
Yes. For a vessel carrying CDC, you also submit to the NVMC the name,
UN Number, and the amount of each CDC carried onboard.
A vessel is destined for a U.S. port from a Canadian port and the transit
time is less than 24 hours. Does the vessel have to comply with the
NOA submission time requirement outlined in §160.212?
Yes. However, if your voyage time is less than 96 hours, you must submit
an NOA before departure, but at least 24 hours before entering the port
or place of destination.